MLS Data Sources

MRIS receives, collects and processes the following types of public record information from local tax jurisdictions:

• Core/Tax Information: Information about the property, owners and taxes.
• Assessments: Current year assessment values plus information about the property, owners, and tax information as available.
• Preliminary assessments: Assessments subject to hearings and appeals.
• Final assessments: Hearings and appeals and lLand bBooks have been closed.
• CAMA: "Computer Assisted Mass Appraisal" – , information about the structure on the property. Many jurisdictions provide this information annually. Some jurisdictions do not make it available at all.
• Deed: Sales or other transfers.

HOW OFTEN ARE TAX RECORDS UPDATED BY MRIS?
The frequency of tax record updates is based on when MRIS receives the information from various tax jurisdictions. For more information on public record information, including the last update, tax rates, zoning codes and jurisdiction update information, go to www.mris.com/mris-customers/public-records.

The Public Records Data Status section, you can find includes the total number of Public Records online for that jurisdiction. The Last Core Load column provides the date of the last full upload of public records data for that jurisdiction. The Last Transfer Date displays the last upload of deed transfers that MRIS processed.  

WHAT IF THE INFORMATION IS INCORRECT ON THE PUBLIC RECORD?  
Tax jurisdiction public record websites can be searched to determine if the information is correct.  If the information is incorrect on the county or local taxing jurisdiction, the owner of the property must contact the county and have the correction made at the county level and documented. Once the MRIS Public Records Department receives documentation of the corrected information, MRIS can update the system. If the county has a real property search website, and the information is correct on the website, MRIS can use this information to update the record.

HOW TO ALERT MRIS TO AN INCORRECT PUBLIC RECORD
The best way to contact MRIS about an incorrect Public Record is to email PublicRecords@mris.net. The following information should be included Name, MRIS Customer ID, email address or phone. A description of the specific nature of the issue and the county name, Tax ID number, owner’s name and property address must also be included, as well any available documentation. The property owner should not contact MRIS directly.  

TIPS FOR SEARCHING FOR A TAX RECORD USING THE TAX SEARCH FEATURE IN KEYSTONE
• Do not enter Street Type.
• When searching for  a condo, omit the unit number and use the owner’s last name instead. The unit number in the Tax Record may refer to the legal tax number and not the number on the door.
• If using a subdivision in the search criteria, use the legal, not the advertised subdivision name. 
• If the owner is a trust, estate or a partnership, enter the name in the Company Name field and use the wild card feature, which is the ( asterisk ( *).

HOW DOES MRIS CHECK TAX ID NUMBERS?
The MRIS Compliance Department audits for correct Tax ID Numbers. When adding a listing into MRIS, an automatic auditing tool checks the listing for the correct Tax ID number. MRIS recommends  using the auto-fill feature in Keystone when adding a listing to avoid getting a Compliance Notice.  If the Tax ID number is added directly, it must match the Tax ID number exactly as it appears in the MRIS public records.  A typo such as an additional space or a missing dash will prevent the information from auto-filling the tax information.

If there is no Tax ID number or the Tax ID number does not match the property, the system will automatically send out a courtesy Compliance Notice. Realtors® have 72 hours including weekends and holidays to update the listing.  

For assistance updating  a listing, please contact helpdesk@mris.net.   

Michelle Yam is the MRIS Compliance Department Manager.